FAQ - Frequently Asked Questions

General

LionSafe powered by Salute® is a new digital platform Environmental Health and Safety (EHS) is using to manage Incidents, Assessments, Inspections, Equipment, and Chemical Safety Inventories. The Salute platform will serve as a tool to help EHS with their responsibilities for the development and implementation of environmental, occupational health, and safety programs in partnership with the Penn State community. Additional LionSafe modules including Employee Accidents, Permits, Violations, Waste Management and Space Risk Assessments to name a few, will be introduced throughout the coming year.

Why LionSafe—Platform that will leverage a single or integrated (seamless) software system within the University to efficiently and effectively manage EHS data/information.  Migrating the Penn State community to one platform will simplify all Penn Stater’s management of various EHS program requirements.

PI = Primary or Principal Investigator

If a User is a Delegate for another listed User in Salute, they will receive similar notifications that the listed User receives. For example, if the listed User is assigned a Finding in Salute, both the listed User AND the Delegate will receive notification of the assignment.

STEP-1: Click the Plus icon under the Upload Attachments or Photos area of the screen (Upload Attachment or Photo) 

RESULT: You are presented with an Open dialogue box to navigate to your file 

STEP-2: Select your Attachment or Photo

STEP-3: Click Save

RESULT: Your file is added (without a name)

Instructions how to do this are included in the People, Delegates and Roster Members User Guide. You can download a copy by searching Penn State's Knowledge Portal using the search word, "lionsafe".

You can download a copy by searching Penn State's Knowledge Portal. The name of the article is LionSafe Terminology.

Penn State is committed to accessibility for employees with disabilities. To request a reasonable accommodation under the Americans with Disabilities Act (ADA) contact [email protected] or call 814-863-0471.

There are other functions/modules within LionSafe. To learn more about each module, visit LionSafe Resources and LionSafe Training.

Assessments Module

At this time, an inspection is led by someone within the EHS department of PSU. They will be walking through a pre-defined assessment to review the ready state of a piece of equipment or campus lab, for example.

When something on an assessment is found not to match expected conformance, a finding may be issued. Typically, a finding will require a corrective action to be taken within a specific timeframe to remedy the non-conformance.

Always do your best to respond to and provide requested information to the requestor for any finding follow-up. There are metrics to help measure and review time to finding resolution, for example.

You can download a copy from the Penn State Knowledge Portal. The name of the document is LionSafe Assessment and Findings User Guide.

A self-audit is a self-led assessment that can be followed to complete pre-use inspections on a piece of equipment, e.g., I only use this aerial lift a few times a month but I have to inspect it before I use it.

An EHS-led assessment is conducted by EHS personnel, typically a regional coordinator. They will follow a pre-defined list of inspection questions to complete this audit.

Chemical Safety Module

Email [email protected] and include the inventory name, the previous owner, and the name and Penn State email address of the person who is now responsible for the inventory.

Email [email protected] to request a new inventory be created. If you are already owner of an inventory, please include this information in your message.

On 10-Jan-2023, all CHIMS data was made available for review/use in LionSafe.

Instructional videos can be accessed from LionSafe Training. You can download a copy of the LionSafe Chemical Safety User Guide by searching Penn State's Knowledge Portal.

After logging in to LionSafe, click on your name located in the lower left-hand corner, click Settings, then click the + Safety Coordinator link. A detailed how-to video can be found at the following Kaltura link.

Please contact the owner of the inventory and request that they add you as a delegate.

If you have less than 100 chemical items to add, remove, or modify, you will need to do so manually within the LionSafe system. If you have more than 100 chemical items, you may download and complete this Excel template then email it to [email protected]. Be sure to include your Group name in the email. Please note that bulk modifications can take up to 4-6 weeks to process.

LionSafe-generated labels do not meet regulatory requirements for labeling chemicals. They do not replace mandatory chemical labels. LionSafe-generated labels are an optional feature that can be used to directly access specific items in your inventory by scanning a QR code.

Equipment Module

This will be limited to EHS equipment owners to start and will be tracked on LRN.

Access is currently limited to EHS personnel.

Access to limited EHS and other personnel will be provided as needed.

Incidents Module

Near Miss—describes incidents where no property was damaged and no personal injury sustained, but where, given a slight shift in time or position, damage and/or injury easily could have occurred.

Incident—an unexpected event that does not lead to injury or illness but results in or could have reasonably resulted in a spill/release, equipment/property damage, environmental impact, or other loss.

The "Event Issue" free text field under the "Event" section is where you enter the event/incident details. If you need more space than this, you are able to upload attachments as needed.

Injury / Illness—Do not report in the Community Portal. Follow Penn State Safety Policy SY04 Employee Accidents – Reporting and Investigation.

You can download a copy by searching Penn State's Knowledge Portal. The name of the document is LionSafe Event Report Community User Guide.

Use LionSafe to report the following:
Incident—an unexpected event that does not lead to injury or illness but results in or could have reasonably resulted in a spill/release, equipment/property damage, environmental impact, or other loss.

Near Miss—describes incidents where no property was damaged and no personal injury sustained, but where, given a slight shift in time or position, damage and/or injury easily could have occurred.

Do NOT use LionSafe to report the following:
Injury / Illness—Do not report in the Community Portal. Follow Penn State Safety Policy SY04 Employee Accidents – Reporting and Investigation.

Injury / Illness—Do not report in the Community Portal. Follow Penn State Safety Policy SY04 Employee Accidents – Reporting and Investigation.

Incident—an unexpected event that does not lead to injury or illness but results in or could have reasonably resulted in a spill/release, equipment/property damage, environmental impact, or other loss.

Near Miss—describes incidents where no property was damaged and no personal injury sustained, but where, given a slight shift in time or position, damage and/or injury easily could have occurred.

Once a report has been submitted using LionSafe, an Incident Intake Team will review the information and follow up with you as needed.

These instructions are included in the LionSafe Event Report Community User Guide. You can download a copy by searching Penn State's Knowledge Portal using the search word, "lionsafe". You can also watch the Report an Event training video, which can be accessed from LionSafe Training

LionSafe is integrated with LionSpace FIS. The dropdown choices for "Building*", "Floor" and "Space / Room" come from that integration, so ONLY those choices are available. * indicates a REQUIRED field.

NOTE: Not all buildings will have a floor and space/room, which is why they are not required fields. You are able to add Location Details as needed. If the incident occurred outside, please select the "Other - ..." value for that campus and provide as much additional detail in the Location Details field.

Use LionSafe to report the following:
Incident—an unexpected event that does not lead to injury or illness but results in or could have reasonably resulted in a spill/release, equipment/property damage, environmental impact, or other loss.

Near Miss—describes incidents where no property was damaged and no personal injury sustained, but where, given a slight shift in time or position, damage and/or injury easily could have occurred.

Do NOT use LionSafe to report the following:
Injury / Illness—Do not report in the Community Portal. Follow Penn State Safety Policy SY04 Employee Accidents – Reporting and Investigation.

Yes, here are the steps:

STEP-1: Click the Plus icon under the Upload Attachments or Photos area of the screen (Upload Attachment or Photo) 

RESULT: You are presented with an Open dialogue box to navigate to your file 

STEP-2: Select your Attachment or Photo

STEP-3: Click Save

RESULT: Your file is added (without a name)

Locate the Request/Report Link on the left side of the dashboard. Click the Link.

Building—a required field, that auto populates when the user types in either the building number or the name of the building. For incident locations not included in LionSpace FIS, choose “NOT LISTED” for the representative campus or location. A snip of Google Maps identifying the exact location of the incident can be added to the incident report as an attachment.

Floor, Space/Room—are optional fields to provide more location specific details. Choose room first, then the floor will automatically populate. Format is “floor-room”. The floor numbers may not be obvious (e.g., 1st, 2nd, 3rd)

Location Details—an optional field that the User can list any other location details such as department name etc.